Marketing Tools

Free Follow Up Email Generator

Write Polite, Clear Follow-Up Emails That Get Replies

Create high-converting follow up emails for any situation—sales leads, job applications, interviews, proposals, invoices, customer support, partnerships, and networking. Generate concise subject lines, natural reminders, and clear next steps without sounding pushy.

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Follow-Up Email

Your follow-up email will appear here...

How the AI Follow Up Email Generator Works

Get results in seconds with a simple workflow.

1

Add Context (Optional) and Pick a Follow-Up Type

Paste a quick note about what you sent or discussed (proposal, interview, invoice, sales outreach). Choose the purpose so the email matches the situation.

2

Choose Tone, Length, and Next Step

Set a tone (friendly, formal, confident) and the email length. Optionally add a call-to-action like booking a call, confirming receipt, or paying an invoice.

3

Generate, Review, and Send

Get a polished follow up email with optional subject lines. Edit small details (dates, links, names) and send—fast.

See It in Action

Turn a vague “checking in” message into a clear, professional follow up email with context and a next step.

Before

Hi, just following up on my last email. Let me know. Thanks.

After

Subject: Quick follow-up on the proposal

Hi Alex,

Just following up on the SEO content proposal I sent on Tuesday. Did you have a chance to review it, or is there anything you’d like me to clarify?

If helpful, I can also walk you through the plan on a quick 15-minute call—what does your availability look like this week?

Best, Jordan

Why Use Our AI Follow Up Email Generator?

Powered by the latest AI to deliver fast, accurate results.

High-Reply Follow-Up Email Templates (Custom, Not Generic)

Generates personalized follow up emails that reference the previous touchpoint, add a helpful nudge, and make it easy for the recipient to respond—ideal for sales follow-ups, proposals, and networking.

Polite, Professional Tone (Non-Pushy Reminders)

Creates courteous follow up messages that sound human and respectful, avoiding guilt-trips or spammy language while still asking for a clear next step.

Built-In Clear CTA and Next Step Options

Adds a practical call-to-action such as booking a call, confirming receipt, sharing feedback, or choosing a date—improving response rates and reducing back-and-forth.

Subject Line Suggestions for Better Open Rates

Optionally generates 3 concise follow up email subject lines aligned with your context—useful for outreach, cold/warm leads, and post-meeting follow-ups.

Multi-Scenario Follow-Ups (Sales, Interview, Invoice, Proposal, Support)

Supports common follow-up situations with purpose-specific structure and wording so your email matches the moment—payment reminders stay tactful, proposals stay value-focused, and interview follow-ups stay appreciative.

Pro Tips for Better Results

Get the most out of the AI Follow Up Email Generator with these expert tips.

Make the next step easy (one clear CTA)

The best follow up emails reduce friction. Ask one direct question or propose one action (e.g., “Should we schedule a 15-minute call?”) rather than multiple requests.

Reference the previous touchpoint in one line

Mention the exact item you sent (proposal, invoice number, doc link) and when. This improves clarity and prevents the email from feeling like a generic follow-up template.

Add value in sales follow-ups

Increase reply rates by including a helpful detail: a short case study line, a relevant resource, or a quick summary of expected outcomes—without over-explaining.

Use a close-the-loop email to reduce ghosting

A final follow up that invites a simple yes/no response (“Should I close this out for now?”) often gets replies and keeps your pipeline clean.

Keep invoice follow-ups tactful and specific

Include the invoice reference, due date, and payment method/link. Offer help if there’s an issue—professional and firm without sounding accusatory.

Who Is This For?

Trusted by millions of students, writers, and professionals worldwide.

Write a polite follow up email after no response to a sales outreach
Send a second follow up email after sharing a proposal or quote
Generate an interview follow up email (thank you + next steps)
Create a professional invoice follow up email and payment reminder
Follow up after a meeting to confirm action items and timeline
Write a networking follow up email after an event or intro
Send a customer support follow up email to update status and reassure the customer
Close the loop with a final follow up email that invites a yes/no response

How to Write a Follow Up Email That Actually Gets a Reply

Most follow ups fail for a simple reason. They are either too vague ("just checking in") or too heavy ("why haven’t you replied?"). The sweet spot is clear, polite, and specific.

That is exactly what this tool is built for. Write Polite, Clear Follow-Up Emails That Get Replies without overthinking every line or sounding like a template someone has seen 50 times this week.

If you want more tools like this, you can browse the full set of generators on SEO Software.

The Simple Follow Up Email Formula (Copy This Structure)

Use this structure for almost any scenario, from sales to interviews to invoices.

  1. Friendly opener
    • Hi Alex,
  2. Context in one line
    • Following up on the proposal I sent Tuesday.
  3. Why you are following up
    • Wanted to see if you had questions or if anything changed on your timeline.
  4. One clear next step
    • Would you like to review it on a quick 15 minute call this week?
  5. Polite close
    • Thanks, Jordan

That is it. No guilt. No pressure. No long paragraphs.

Subject Lines That Do Not Feel Spammy

If you include subject lines, keep them boring in a good way. Clarity beats clever.

  • Quick follow up on the proposal
  • Checking in on next steps
  • Any questions on the invoice?
  • Following up on our conversation
  • Re: SEO content plan

Tip: when possible, reply in the same thread. It usually gets better open rates than starting fresh.

Follow Up Timing (What Most People Get Wrong)

There is no perfect rule, but these ranges work in real life:

  • After a first outreach or proposal: 2 to 4 business days
  • After an interview: within 24 hours for thank you, then 4 to 7 days to check in
  • Invoices: 1 to 3 days before due date, then 1 to 3 days after
  • Customer support: whenever you have an update, even if the update is "still working on it"

And yes, a second follow up is normal. People miss emails. They get busy. The goal is to make replying easy, not to win an argument.

What to Include (And What to Leave Out)

Include:

  • What you are referencing (proposal, invoice number, call date, doc link)
  • A single question or action
  • A short sentence that reduces friction ("happy to resend", "can share a quick summary")

Avoid:

  • Multiple asks in one email
  • Passive aggressive lines ("per my last email")
  • Long justifications or emotion dumping
  • Big attachments without warning

Quick Examples by Situation

Sales follow up idea:
Reference value, then offer a simple next step. One option, not three.

Interview follow up idea:
Thank them, reaffirm interest, ask about timeline. Keep it human.

Invoice follow up idea:
State invoice, due date, payment link. Offer help if something is stuck on their side.

Networking follow up idea:
Remind them where you met, suggest one small next step (intro, quick call, resource).

Small Tweaks That Increase Replies

  • Replace "Let me know" with a real question.
  • Offer a yes or no option when you need closure.
  • Keep the first screen short. If they have to scroll, you probably wrote too much.
  • Use names. Even if it is optional, it helps the email feel real.

When you are ready, generate your message above, edit the tiny details (date, link, invoice number), and send. The best follow up emails do not sound perfect. They sound clear.

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Frequently Asked Questions

A good follow up email is short, polite, and specific. Reference the prior message, add a clear reason for following up, and include one simple next step (reply with feedback, confirm receipt, or choose a time). This tool generates a reply-friendly follow up email with an easy CTA.

Yes. Choose a sales-focused purpose or mode to generate value-first sales follow-up emails that are persuasive without being pushy. You can also add context like the offer, timeline, or objections you expect.

Yes. Enable the subject line option to get multiple follow up email subject line suggestions designed to be clear, short, and relevant to the thread.

Include what you sent previously (proposal, invoice, intro), when you sent it, and what you want next (feedback, payment, meeting). Even one sentence of context helps generate a more personalized follow up message.

Yes. Use the second follow-up or close-the-loop modes to generate a respectful but firmer message that gives the recipient an easy way to respond and reduces ghosting.

Yes. Select an output language to generate multilingual follow up emails for international clients, global outreach, or localized customer communication.

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